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Guidelines for session hosts

Home Guidelines for session hosts

Guidelines for ImpactFest session hosts

If you have been selected to host your own session at ImpactFest, please find the guidelines and timelines below:

Hosting a Meetup

Meetups are interactive sessions lasting 60 to 75 minutes, led by partner organisations and designed for a target audience of 30 to 80 participants.

We’re calling on the community to propose bold, interactive, and honest sessions that:

  • Offer space for reflection, provocation, learning, and hope
  • Are interactive in nature (no lectures or one-way panels)
  • Bring together diverse voices, experiences, and generations
  • Are ideally co-hosted or created in collaboration with other organisations
  • Embody the spirit of ImpactFest: courageous, constructive, and radically inclusive
TIMELINE MEETUP

Hosting a Table Talk

Table Talks are curated, in-person sessions centered around key impact questions. Each round lasts 60 to 75 minutes.

There are three different rounds you can join:

Expert Support round – Hands-on guidance for startups and scale-ups from specialists in finance, legal, communications, talent, and more. These are one-on-one conversations, with each expert hosting up to three 20-minute conversations.

Matching with a Mission round – Value-driven one-on-one conversations between investors and entrepreneurs, or corporates and entrepreneurs. Each investor or corporate host can participate in up to three 20-minute conversations.

Ask Me Anything round – Open, small-group exchanges (maximum of 8 participants) focused on refining ideas, sharing lived experiences, and building skills. This will be a group conversation of maximum 60 minutes.

TIMELINE TABLE TALK

Important information

  • Language: All sessions are in English.
  • No hybrid formats: We value meeting each other in person, so therefore on-site only.
  • You’re in charge: As session host, you are responsible for content, moderation, and coordination.
  • Interactive: Please put the ‘act’ in impact. We therefore encourage you to have an interactive format that stimulates participants to engage in the conversation.
  • 2 free speaker tickets per session: Other speakers/moderators must purchase discounted tickets
  • No promotional content: This is about deep, meaningful exchange — not PR or sales pitches.